Indiana Department of Natural Resources

Fire Control Headquarters

Federal Excess Personal Property

Disposal Information Forms

If you would like to return items to fire headquarters for disposal you may contact our office 765-342-4701 for an appointment. If you would like to dispose of an item where it is currently at, please read below.

Most items are sold at auction (www.gsaauctions.gov) when a fire department is finished with them. Please use the appropriate template(s) below to help you collect the information needed to request disposal of Federal Excess Personal Property items.

Most of these fields are required to start the process. Missing information will add delays to an already lengthy process so please be diligent about obtaining all information. More is better when it comes to information, detailed information will lessen the number of phone calls from bidders.

Make sure the point of contact (custodian) phone and email are reliable.

You may email completed forms to lkern@dnr.in.gov or fax to 765-342-4760 or mail to:

Lonnie Kern

Fire Headquarters

6220 Forest Road

Martinsville, IN 46151

ATTACHMENT A - VEHICLES

Report number (office use): ____________________________________

Point of Contact: _____________________________, Telephone: ________________________

Fax: ________________________ E-mail: __________________________________________

Mail address: __________________________________________________________________

______________________________________________________________________________

(Street, City, Zip Code)

Actual Location of items needing disposal:

_____________________________________________________________________

(Physical address or directions)

Vehicle Description:

Body Style: _________________________

(Sedan; Coupe; Pickup; Truck;

Cab/Chassis)

Year: _____________________________

Make: ____________________________

Model: ____________________________

# of Doors: ________________________

(4-DR, 2-DR)

Cylinders: _________________________

(8 cyl, 6 cyl, 4 cyl)

4x4 or Tonnage: ____________________

(4x4, 2-Ton, 5-Ton)

Transmission: _____________________

(AT, ST, 4-SPD)

Gas/Diesel: ________________________

Air Conditioned (A/C): _______________

Power Steering (PS): _________________

Power Brakes (PB): __________________

Special Options: ____________________

VIN: _______________________________

Mileage: ___________________________

(Est Mi:100,000)

License # or ID #: ____________________

(S98-0409)

Condition Code (office use):

_____________________

(1,4,7,X,S)

Operable/Inoperable: ________________

Known Deficiencies: (Please describe)

Engine: _____________________

Transmission: _______________

Cracked Windshield: __________

Accident/Frame Damage: ______

Other: _____________________________

____________________________________

ATTACHMENT B – MISCELLANEOUS PROPERTY

Report number (office use): ____________________________________

Point of Contact: _____________________________, Telephone: ________________________

Fax: ________________________ E-mail: __________________________________________

Mail address: __________________________________________________________________

______________________________________________________________________________

(Street, City, Zip Code)

Actual Location of disposal items:

_____________________________________________________________________

(Physical or directions)

Miscellaneous Property Description:

Year: ______________________________

Manufacturer: ______________________

Model: ____________________________

Serial Number: ______________________

Note: When practical & readily available

Quantity: ___________________________

Unit of Issue: ________________________

Operable/Inoperable: ________________

Condition Code (office use):

_____________________

Known Deficiencies: _________________

___________________________________

Special Handling/Removal Requirements:

____________________________________

ATTACHMENT C – GENERATORS

Report number (office use): ____________________________________

Point of Contact: _____________________________, Telephone: ________________________

Fax: ________________________ E-mail: __________________________________________

Mail address: __________________________________________________________________

______________________________________________________________________________

(Street, City, Zip Code)

Location: _____________________________________________________________________

(Physical or directions)

Generator Property Description:

Name of item: _______________________

Year: ______________________________

Manufacturer: ______________________

Model: _____________________________

Serial Number: ______________________

Note: When practical & readily available

Gas/Diesel: _________________________

Rated Kw’s:_________________________

Volts: _____________________________

Note: If applicable

Cycles: _____________________________

Note: When practical & readily available

Operable/Inoperable: ________________

Condition Code (office use):

_____________________

Known Deficiencies: _________________

___________________________________

Special Handling/Removal Requirements:

____________________________________

ATTACHMENT D – HEAVY EQUIPMENT

Report number (office use): ____________________________________

Point of Contact: _____________________________, Telephone: ________________________

Fax: ________________________ E-mail: __________________________________________

Mail address: __________________________________________________________________

______________________________________________________________________________

(Street, City, Zip Code)

Location: _____________________________________________________________________

(Physical or directions)

Heavy Equipment Property Description:

Name of item: ______________________

Year: ______________________________

Manufacturer: ______________________

Model: ____________________________

Serial Number: _____________________

Note: When practical & readily available

Gas/Diesel: ________________________

Tonnage: __________________________

Cylinders: __________________________

Capacity: __________________________

GVWR: ___________________________

Dimensions: ________________________

Hours: ____________________________

Operable/Inoperable: ________________

Condition Code (office use):

____________________

Any Additional Description: ___________

____________________________________

Known Deficiencies: ________________

__________________________________

Special Handling/Removal Requirements:

____________________________________

ATTACHMENT F – TRAILERS

Report number (office use): ____________________________________

Point of Contact: _____________________________, Telephone: ________________________

Fax: ________________________ E-mail: __________________________________________

Mail address: __________________________________________________________________

______________________________________________________________________________

(Street, City, Zip Code)

Location: _____________________________________________________________________

(Physical or directions)

Trailers Property Description:

Name/Type of Item: __________________

(Example: Utility trailer, Boat trailer)

Year: ______________________________

Manufacturer: ______________________

Model: ____________________________

Length: ____________________________

Number of axles: ____________________

2-Wheel or 4-Wheel: _________________

Serial Number: _____________________

Note: When practical & readily available

Condition Code (office use):

____________________

Condition of Tires: __________________

(Example: flat, just need air, need

replacement, etc.)

Known Deficiencies: ________________

__________________________________

Special Handling/Removal Requirements:

____________________________________

Fire Chief or point of contact:

Your department has requested disposal of Federal Excess Personal Property. This is a multi-step process.

1. Your item(s) will be placed on a list with the US Forest Service for about 14 days and will be available for other agencies to requisition.

2. After step one items that do not transfer will be turned over to the General Service Administration for auction.

3. GSA will accumulate items for several days and assign them a sale number.

4. Once items have been assigned numbers they will be scheduled for auction. The auctions usually last 7 to 14 days.

If and when any items are sold there will be a Purchasers Receipt issued to the Custodian (you) and the purchaser.

Please use the following procedure after you receive the Purchasers Receipt.

1. When the purchaser picks up the item have them sign and date the document where indicated.

2. Write at the bottom “ITEM HAS BEEN REMOVED”

3. Send the Purchasers Receipt with original signature to:

Fire Control Headquarters

6220 Forest Road

Martinsville , IN 46151

After we have processed the purchasers receipt through our system we will forward them to the US Forest Service and GSA.

If you have any questions please call:

Lonnie Kern

765-342-4701 work

765-792-0373 cell

Drew Daily

765-342-4701